A Request for Proposal (RFP) is a document issued by a business, non-profit, or government agency to outline the requirements for a specific project and secure offers from various vendors to bid on the project.

Responding to an RFP manually, without the help of RFP software, is extremely challenging work that can be fraught with error. Many subject matter experts are required to address these complex questionnaires by contributing from their areas of expertise, which can be arduous, time-consuming, and repetitive.

RFP software stores and organizes branded and curated content in a centralized library where proposal writers quickly find the best answers to automate the response process for RFPs, RFIs, and DDQs.

What are the Benefits of RFP Software?

If you are still searching through old files, emails, previous submissions, or chasing subject experts again and again for RFP responses, then you will benefit from RFP software. The purpose of RFP software is to reduce the time your writers spend on administrative functions when creating a response while increasing the quality and consistency of their output.

How does RFP Software Save Time?

  • RFP software automates manual, administrative tasks—like copying and pasting answers—so contributors can focus on customizing the opportunity at hand
  • Contributors can reduce the overall time required to complete an RFP response and therefore increase the number of RFPs to which they can respond, even given tight deadlines and collaboration with multiple subject matter experts.
  • With the RFP software content library, writers can search and insert content that best matches the question directly into their RFP response, ensuring the accuracy of the response.

How does RFP Software Increase the Quality and Consistency of Response?

  • Contributors continually improve existing responses with each new RFP and scheduled content reviews.
  • A centralized content library improves collaboration and transparency for all users.
  • RFP Software can assign questions and deadlines for all proposal contributors

Who uses RFP software?

Proposal Teams

The proposal team creates and prepares proposal and RFP responses, ensuring an accurate and timely response. This team produces proposal management plans, delegates tasks to various departments, and processes every requisition.

Sales Teams

Sales Teams are essential contributors throughout the RFP process. Often sales team members will contribute answers to the technical components of RFP response.

Subject Matter Experts

Proposal managers rely heavily on subject matter experts to ensure all RFP responses contain the most accurate and up-to-date information possible. SMEs can be from various departments, including product marketing, finance, legal, compliance, and more.

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